Request for Statement of Qualifications - Civil Engineering Services

posted Sep 23, 2011, 4:35 PM by Rob White

Notice is hereby given that Statements of Qualifications (SOQ’s) will be accepted by the Town of Ruston for on-call Civil Engineering Services.


Scope of Work

The following is a scope of work including a list of essential skills and services required of the person/firm selected:


·         Review plans for residential and commercial developments.   Determine impact on Towns roadway and utility systems and provide review comments as needed.

·         Make recommendations for future expansion of the Towns utility and roadway systems based on future residential and commercial development.   

·         Advise Mayor and Council on roadway and utility system maintenance and expansion, and review any proposed ordinances relating to the system.

·         Provide construction inspection when required.

·         Assist in the development or modification of roadway and utility standards as needed. 

·         Provide engineering support to the Town Operations Department as needed.


Instructions and Selection Criteria

SOQ’s should be prepared simply and economically, providing a straightforward, concise description of provider capabilities to satisfy the requirements of the request and include an hourly rate for services and evidence of insurance coverage as specified by the Town Attorney. 


The Town will evaluate the proposals submitted and will select the most qualified person/firm on the basis of demonstrated competence and qualifications for the type of professional services required.


Factors to be considered are: responsiveness to the request as related to the scope of work as described herein; the ability and history of successfully completing contracts and projects of this type, meeting projected deadlines, and with similar projects; performance data, references, and key personnel.


The Town reserves the right to reject any and all responses, and to waive minor irregularities in any responses submitted. The Town reserves the right to request clarification of information submitted, and to request additional information from any person/firm that submits a response. The Town reserves the right to award any contract to the next most qualified contractor if the successful contractor does not execute a contract within thirty (30) days after the selection of the most qualified contractor.


Any proposal may be withdrawn up to the date and time set below for opening of the proposals. Upon selection of the most qualified person/firm, the Town will negotiate in good faith for a price for the contractor’s services which is fair and reasonable. If the Town is unable to negotiate a satisfactory contract with the person/firm selected, negotiations with that person/firm will terminate and the Town may select the next most qualified person/firm. The contract resulting from acceptance by the Town of a proposal shall be in a form supplied or approved by the Town, and shall reflect the specifications in this SOQ. The Town reserves the right to reject any proposed agreement or contract that does not conform to the specifications contained in this SOQ, and which is not approved by the Town Attorney.


The Town shall not be responsible for any costs incurred by the person/firm in preparing, submitting or presenting its response to the SOQ.


Deadline for Submission

SOQ’s must be received no later than October 7, 2011 and may be submitted by e-mail to or by U.S. Mail to the Town Clerk at:

Town of Ruston

Attn:  Judy Grams

5117 N. Winnifred Street

Ruston, WA   98407